The Real Estate Growth Engine
Real Estate
A Complete Sales System Built for Modern Real Estate
Real estate is fast, competitive, and relationship-driven. But too many agencies still operate with scattered tools, manual follow-ups, lost WhatsApp conversations, and spreadsheets that don’t talk to each other.
We build a connected real estate ecosystem powered by Pipedrive and enhanced with advanced integrations — so every lead, call, message, viewing, and closed deal flows in one structured pipeline.
From first inquiry to property viewing, from offer negotiation to post-sale service — your team works inside one organized system.
What this means for your agency:
✔ No more lost portal leads
✔ Automated follow-ups after viewings
✔ WhatsApp, Telegram, calls & CRM fully synced
✔ One-click prospecting from LinkedIn
✔ Seamless transition from closed deal to field service
✔ Mobile-ready sales performance from anywhere
Instead of managing tools, your agents focus on what actually drives revenue: building relationships and closing deals.
Turn Conversations Into Closings
A CRM + Communication System Designed for Real Estate Workflows
In property sales, speed wins. The first agent who responds, follows up, and stays consistent usually closes the deal.
That’s why we connect:
• Pipedrive — structured sales pipeline
• CloudTalk — click-to-call + AI call logging
• Timelines AI — WhatsApp & Telegram integration
• Surfe — 1-click contact capture & enrichment
• Samsung Knox + DeX — secure, mobile-first CRM access
Everything syncs in real time.
Your agents can:
- Call leads directly from CRM
- Automatically log every conversation
- Send WhatsApp follow-ups without copy-pasting
- Track viewing history per contact
- See deal health instantly
- Work fully from mobile devices
No scattered inboxes. No forgotten follow-ups. No data gaps.
Just structured selling.
Real Results for Real Estate Agencies
Measurable Impact on Revenue, Productivity & Control
When real estate agencies implement a connected CRM ecosystem, the results are measurable.
📊 Industry performance improvements typically include:
• Up to 10–20% increase in conversion rates through automated follow-ups
• 30% less admin time thanks to workflow automation
• Faster lead response times with click-to-call & synced messaging
• Higher data accuracy with automatic logging & enrichment
• Improved forecasting accuracy for commissions and cash flow
And when deals are marked as “Won”?
Frontu automatically generates service tasks — eliminating delays between sales and execution.
What this means for your business:
✔ More closed deals
✔ Shorter sales cycles
✔ Better commission forecasting
✔ Stronger team accountability
✔ Higher client satisfaction
✔ Secure mobile work without expensive hardware overhead
This isn’t just CRM implementation.
It’s building a scalable real estate sales infrastructure.
What they say #2
eXpanby at a glance
Real CRM clarity. Measurable sales impact.
We help growing teams turn Pipedrive into a system they actually trust. Every setup, optimisation, and workflow is designed to support real sales decisions.
Need Help?
Don't hesitate to contact us for more help.
Whether you’re exploring Pipedrive for the first time or you’re looking to optimise your existing setup, eXpanby’s experts are here to guide you.
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Sales & CRM Questions
Frequently Ask Questions.
Your questions, explained – we’ve gathered the queries we hear most often and given straightforward responses to help you decide if we’re the right partner.
eXpanby is a team of CRM professionals specialising in Pipedrive implementation, onboarding, and sales process automation. We design CRM systems not just for management visibility but for sales teams to actually use in their daily work. Our goal is to help businesses unlock new revenue opportunities, automate repetitive administrative tasks, improve collaboration, and focus on building stronger customer relationships. We integrate tools such as Meta, LinkedIn, WhatsApp, ERP systems, Field Service Management platforms, VoIP solutions, Business Intelligence tools and more, creating one connected ecosystem around Pipedrive.
We primarily work with small and medium-sized businesses across industries including Technology and IT, Energy and Utilities, Agriculture, Manufacturing, Business Services, Healthcare, Automotive, Finance, Construction, Professional Services, and Media and Entertainment. We serve clients across Europe and beyond. Our multilingual team supports Latvian, Lithuanian, Estonian, Ukrainian, English, Russian, German, and Polish, ensuring smooth CRM adoption and communication across international teams.
Our quick-start onboarding approach allows your Pipedrive CRM to go live quickly and efficiently. We set up the system structure, pipelines, user roles, permissions, data migration, essential automations, reporting dashboards, and key integrations. After the setup, we train administrators, managers, and sales users so everyone understands how to use the system confidently. In just a few focused sessions, your team can begin working in a fully functional CRM environment and start closing deals, with optional follow-up sessions to refine and optimise the setup.
We build custom integrations that connect Pipedrive with a wide range of business tools including Meta advertising platforms, LinkedIn and Surfe, WhatsApp, VoIP systems such as CloudTalk, Field Service Management solutions like Frontu, ERP and accounting systems, Business Intelligence dashboards, websites and lead forms, and mobile productivity environments such as Samsung DeX. If your system has an API, we can integrate it. Our goal is to eliminate double data entry and create a single, reliable source of truth across marketing, sales, finance, and operations.
CloudTalk integrates your calling system directly into Pipedrive, allowing sales teams to make and receive calls within the CRM. All call activities are automatically logged under contacts and deals, recordings can be stored, and workflows can be triggered based on call outcomes. This improves visibility into communication history, ensures consistent follow-ups, and enhances team performance tracking.
The Frontu integration connects sales and service operations by automatically creating service jobs when a deal is marked as won in Pipedrive. Customer and asset data synchronise between systems, technicians update job progress in Frontu, and completion notes sync back to Pipedrive so sales teams stay informed in real time. Samsung DeX enhances mobility by allowing sales professionals to use Pipedrive in a desktop-like environment directly from their mobile device, which is especially useful for field sales, on-site presentations, and immediate deal updates.
Surfe connects LinkedIn directly with Pipedrive, enabling users to add LinkedIn contacts to the CRM with a single click and synchronise conversation history. It enriches contact data and allows deals to be created directly from LinkedIn interactions. This significantly streamlines outbound prospecting and reduces manual data entry for sales teams relying on LinkedIn for lead generation.
Yes. Our role does not end after implementation. We provide both on-site and online training for administrators, managers, and sales representatives, along with continuous support and process optimisation guidance. As your business evolves, we help refine workflows, integrations, and automation to ensure your CRM continues to support your growth. We position ourselves as a long-term partner focused on sustainable sales success rather than a one-time implementation provider.
Grow your business with eXpanby
Don’t let a bad sales process cost you 10% of revenue
Only 14% of companies have a clear, consistently followed sales process, meaning most businesses are winging it and wasting precious time. This lack of structure has a real price: 44% of companies lose more than 10% of their annual revenue because of inaccurate CRM data and disjointed workflows.